This article explains how to manage Licence Accounts in details.
Go to LABEL / LICENSING and click [+].
Enter:
- Name
- Business Status (customizable in Settings)
- Optional keywords or notes
Click [OK] to create the account.
The OVERVIEW tab contains the main account information:
- Company name and address
- Business status
- Related contacts
- Internal notes
Relating the account to an Invoice Contact is necessary if you want invoices to auto-fill correctly.
The LICENCES tab lists all agreements linked to this Licence Account.
From here you can:
- Create a new licence with [+]
- Edit existing licences
- Duplicate licences
- Track statement activity
Each licence defines the specific assets, territory, term, and financial conditions agreed with this account.
The INVOICES tab displays all financial documents related to this Licence Account.
You can see:
- Open invoices
- Paid invoices
- Invoice dates
- Payment dates
- Net amounts and currency
Only paid invoices become relevant for royalty accounting.
From within a Licence Account, you can trigger reminder emails for overdue reporting periods.
The system uses the licence s Accounting Period and Due Days to determine whether a statement is overdue.