Order types define how details treats stock movements and whether invoices are generated automatically. Each order type represents a different kind of transaction between your Distribution Accounts and Stock Accounts.
You can choose the order type when creating a new order under DISTRIBUTION / ORDERS or when working directly from a Distribution Account.
► Overview of Order Types
The following table shows how each order type affects stock and invoicing. This helps you decide which type to use for a specific scenario.
| Order Type | Description | Stock (Account) | Stock (Stock Account) | Invoice |
|---|---|---|---|---|
| Invoice Order | Used for regular sales to clients or retailers. Creates an invoice automatically once accounted. | Neutral | Decreased | Yes |
| Consignment | Used when delivering goods on consignment. Stock is moved to the account but no invoice is created until items are sold or returned. | Increased | Decreased | No |
| Return Credit Note | Used for returns from customers. Increases stock in the warehouse and creates a credit note invoice for accounting. | Neutral | Increased | Yes |
| Promo Order | Used for promotional shipments such as giveaways or review copies. No invoice is created. | Neutral | Decreased | No |
| Defects | Used for damaged or defective products being removed from stock. Not invoiced and not credited. | Neutral | Decreased | No |
| Price Adjustment | Used to correct pricing on already delivered goods without physical stock changes. | Neutral | Neutral | Yes |
► Choosing the Correct Order Type
Selecting the correct order type ensures accurate stock tracking and accounting results. Use the following guidelines:
- Invoice Order For standard customer orders that require invoicing.
- Consignment For partner accounts that handle sales reports later (e.g. shops or distributors).
- Return Credit Note For returned goods from customers or partners.
- Promo Order For marketing or free sample shipments.
- Defects For defective products to be removed from stock.
- Price Adjustment For correcting previously invoiced prices without new shipments.
If you are unsure which order type to select, review your contract setup or ask your accounting team which type applies to your process.
► Account and Stock Account Behavior
Each order type affects the two sides of an order differently:
- Account: Represents the client or customer receiving (or returning) goods. Some order types, such as Consignment, increase the account s stock level.
- Stock Account: Represents your warehouse or physical stock source. It decreases when shipping products and increases when receiving returns.
This logic ensures that your warehouse and account stocks remain consistent and transparent at all times.
► Translations
For teams working in multiple languages, here s an overview of common translations for order types:
| English | German | French |
|---|---|---|
| Invoice Order | Rechnungsauftrag | Commande facture |
| Consignment | Kommissionsauftrag | Commande en consignation |
| Return Credit Note | Gutschrift | Note de crdit |
| Promo Order | Promoauftrag | Commande promotionnelle |
| Defects | Defekte | Dfectueux |
| Price Adjustment | Preisnderung | Ajustement de prix |
Understanding these order types helps you manage stock movements precisely and ensures that your distribution accounting remains consistent across all transactions.